This page provides information to help Poster Exhibitors prepare for Showcase. You can also use this page as a resource for creating a poster for any event or project. We hope you find it useful and please contact us if you have any questions.
How do you become a Poster Exhibitor at Showcase?
- Wednesday, February 22, 1-2:30 pm
- Tuesday, February 28, 3-4:30 pm
- Monday, March 6, 1:30-3:00pm
Important Dates for Poster Presenters:
- Wednesday, March 15: Last day to submit your idea for a poster for 2017; however, the earlier, the better!
- Friday, March 17: Program information is due
- Wednesday, March 29: Digital version of your poster is due
- Monday, April 3 (8 a.m. to 4:30 p.m.) & Tuesday April 4 (8 a.m. to noon): Early poster drop off at Bascom Hall 199. OQI will bring your poster to Union South for you!
- Tuesday, April 4, 3 - 5 p.m.: Poster and other materials drop off at Union South
- Wednesday, April 5: SHOWCASE! Your display should be set up by 7:30 a.m. Posters that were dropped off early will be at your table.
How to create a Poster for Showcase
- What resources are available to help you?
- Developing a poster idea
- Creating your poster display
- Displaying your poster at Showcase
| Need design inspiration?
Take a look at posters from the last few years on the Showcase Facebook page:
What resources are available to help you?
Tri-Fold Power Point Poster Template and instructions for using PowerPoint to create your poster:
The Tri-fold Power Point Template
Instructions for creating your Showcase Poster (pdf)
- The Best Practices / Case Study Form (Word doc) to guide you in creating your poster and document your process/exhibit. (pdf version here)
If you would like to incorporate the UW logo into your poster, go to to the University Communications Web site where you can download the logo and review the UW brand and visual identity guidelines.
View the Power Point presentation (pdf file) for the Poster Workshop. This document will help guide you in the process of content development and poster creation.
- Contact Bruce Harville (608-262-9261 or firstname.lastname@example.org) to discuss your ideas.
Each Showcase features a variety of planning and process improvement projects in both academic departments and administrative units. Posters serve to demonstrate the significant impact on the unit and/or across campus and show how the approach can be applied in other units. In addition, the poster highlights how the project or process achieved one or more of the following:
- Engaged students, faculty, staff, and/or other constituents
- Advanced the campus strategic priorities
- Saved time and/or resources
- Improved climate
- Developed new programs
- Increased effectiveness
- Campus Leaders and Administrators
- Academic Staff
- Classified Staff
- Campus Community
Poster exhibitors have four feet of table space to display posters and other materials. Posters should be designed to be freestanding on table tops. Posters are typically mounted on 36" tall by 48" wide, folding foam core boards. Visit our Facebook page to see posters and photos from the last several years.
Check out the following examples of poster presentations from Showcase 2012:
- From Ad-Hocery to Organized Chaos: Advisors, Enterprise Architects, Registrars, and Technologists Working Together to Improve Undergraduate Advising (pdf)
- Project Prioritization 101. DoIT and Enrollment Management (pdf)
- Involving Your Whole Organization in Strategic Planning. Environment, Health & Safety and OQI (pdf)
- KnowledgeBase. DoIT (pdf)
- Data Made Easy. Graduate School (pdf)
- The Big Learning Event: How to Work a Room. OHRD & OQI (pdf)
- Working Through Conflict: Interactive Video Training. Division of University Housing (pdf)
- Rethink Recycling. (pdf)
- Visual display of the project/process (flowchart/s depicting current or revised process)
- Documentation of the impact this project had on your unit and/or the campus
- Keep things simple. Use fonts that are easy to read.
- Don't be afraid to experiment with shapes and colors.
The above components may not all be necessary when building your display - consider what will best illustrate your project.
How should my poster title and tagline be written?
Choose a title for your poster that is short, attention-grabbing, and appealing. The tagline for your poster should be no longer than 25 words, and it should highlight the innovation and/or lesson learned. Click here to view the Showcase 2014 Program (pdf) to view the most recent titles and taglines used at Showcase.
Here are some examples of good titles and taglines from past years:
- Title: "Embracing Customer Feedback to Improve Snow Clearing"
Tagline: "Facing a blizzard of criticism, FP&M embraced the feedback as a catalyst to connect with customers, review processes and improve results."
- Title: "Twitter: 140 Characters of Engagement"
Tagline: "Using Twitter to engage followers, drive traffic to online resources and collaborate with other campus partners."
- Title: "Dial-up Art"
Tagline: "A student-driven program that utilizes the ubiquitous cell phone to provide anytime self-guided audio tours of the Union’s art galleries."
Bring handout materials if you believe it will be useful information for Showcase participants. Approximately 50-75 copies should be enough and you should bring a blank request sheet for attendees, in case you run out of materials. If your material is available on the web, a one-page overview that includes a URL will work well.
You have the option of dropping off your exhibit the day before Showcase -OR- you may bring and set up your exhibit/demo on the morning of Showcase.
All exhibits/demos should be taken down and removed following Showcase
Yes. If you would like to include laptop along with your poster exhibit, please email email@example.com. You must supply your own laptop.
If you wish to use a display unit larger than your laptop, such as an LCD projector or a larger computer monitor, please email firstname.lastname@example.org so we can arrange for any extra space that you may require.
In order to connect your laptop to Memorial Union's wireless internet, you must have an internal or external wireless card. You will also need to use your netID and password to login to the system.
If you have questions about the design or construction of your exhibit, please contact Bruce Harville, 608-262-9261, email@example.com.